Sage 100/100cloud period-end processing

November 12, 2018|Jenny Searl

Sage 100/100cloud period-end processing is a vitally important step in keeping your data healthy. Many modules maintain buckets of data by year (year-to-date, prior-year, etc.). These data elements are reinitialized during period-end processing. Other housekeeping functions are performed during year-end processing as well. For example, in General Ledger, income and expense account balances are cleared and net profit is posted to the Retained Earnings account.

Year-end is a busy time for most businesses and frequently internal accounting is put on a back burner. Nevertheless, do not neglect this procedure as its delay can have far-reaching impacts on your data. With a little planning, information (like that contained in this newsletter), and a minor time commitment, year-end processing can proceed smoothly.

Closing order—it’s important!

The order in which modules are closed is very important. The period-end and year-end processes performed in one module often write data to another module. To close the modules out of order risks getting this information permanently damaged. Modules should be processed or closed in the following order:

  1. System Wide Backup 
  2. Bill of Materials 
  3. Work Order 
  4. Bar Code 
  5. Purchase Order 
  6. Sales Order
  7. Inventory
  8. MRP
  9. TimeCard 
  10. Magnetic Media
  11. Payroll
  12. Accounts Receivable
  13. Account Payable
  14. Job Cost 
  15. General Ledger

If you are running modules not on this list, for example e-Business Manager or a third-party product, there may be special considerations involved in year-end closing. Contact us and we’ll advise you on the best procedure for closing your Sage 100/100cloud software.

Jenny Searl is a software specialist and is experienced in installing, implementing and supporting Sage 100/100cloud software, Sage 100 Advanced software and Crystal Reports programs.